You can share your handbook or document with your audience (employees, staff, members, etc.) in a few different ways.
To decide how to set up your sharing, ask yourself:
Are any of these a project requirement?
Private access for a specific audience you define (people must log in).
Collection and reporting of legally compliant electronic acknowledgement signatures.
Personalized content for audience members (by location, etc.).
Communication of changes to content via annotations.
Ability to send manual or automated invitations and reminders through Blissbook.
Manager participation in the handbook acknowledgement process.
Direct distribution of individual policies to your audience.
Yes - set up a private audience
Your document will be shared privately. People will need to sign in to view it.
Who these people are is called a document's "Audience" - a list of people who have permission to access it.
To get here, click the Share button on your home page or Document Library next to the appropriate document. This opens the Document Sharing panel, which has two sides:
Collaborators (administrator access) on the left
Audience Members (employees, etc.) on the right
Switch to the Audience Members tab.
Because most employee handbooks are shared with your entire organization, the most common Audience is "Everyone at {{your organization}}" - the default setting. You just tell Blissbook who is in your organization, and Blissbook will use that list as your Audience. Any changes to that list carry down to every document using "Everyone at {{your organization}}" as its Audience.
You can also click the Add a Person or a Group link within the Audience settings to add someone directly to a document's Audience.
If a document shouldn't go to your entire organization, add individual people (by email) or groups instead. Once you've added at least one, you can turn OFF "Everyone at {{your organization}}". Note: Add the individual or group first - you need at least one person in the list before you can toggle org-sharing to OFF.
If a document is unlaunched (in draft), set its Audience from the launch Checklist - hover over the document, click the gray Open Checklist button, and look for the "Define Your Audience" task.
No - use a public link
Your document can be shared publicly - anyone who knows the link can view it without logging in. It's accessible from anywhere, on any device, 24/7.
View the link by choosing Links from the document's menu.
Related articles
Policy Sharing - Share individual policies with collaborators and your audience, including Direct Distribution.
Creating your employee list file - How to tell Blissbook who is in your organization.
Personalized Content - Show different content to different audience members.